00:00:04:10 - 00:00:13:10 Speaker 1 Evening. Welcome to the Board of Sanitation meeting for the city of Beach Grove. Today's date is May 19, 2025. My name is James Kaufman, Mayor. I'll defer to the clerk Treasurer. 00:00:13:17 - 00:00:15:21 Speaker 2 In lieu of call. Will introduce ourselves. Starting over. 00:00:15:21 - 00:00:17:05 Speaker 3 Right then. Easily. 00:00:17:07 - 00:00:18:13 Speaker 2 Samantha Stratton, Clerk, Treasurer. 00:00:18:18 - 00:00:26:24 Speaker 1 Craig Riley, City Attorney. Thank you. Minutes from our last meeting dated May 5th, 2025. Any questions or comments? 00:00:26:25 - 00:00:28:03 Speaker 3 I had none. 00:00:28:05 - 00:00:33:02 Speaker 1 No question or comments. Motion to approve the minutes dated May 5th, 2025. 00:00:33:05 - 00:00:35:02 Speaker 3 I move that we approve the minutes. 00:00:35:04 - 00:00:56:13 Speaker 1 I second that all those in favor say I I as opposed. Motion carries a proof of claims. We have five pages of wastewater claims dated May 19, 2025, and the amount of $268,050. Any questions or comments? 00:00:56:18 - 00:00:58:14 Speaker 3 I didn't have any questions. 00:00:58:16 - 00:01:08:29 Speaker 1 No questions or comments. Motion to approve the wastewater claims dated May 19, 2025, consisting of five pages in the amount of $268,050. 00:01:09:01 - 00:01:11:00 Speaker 3 I move that we approve the claims. 00:01:11:02 - 00:01:25:11 Speaker 1 I second that. All those in favor say I was opposed. Question carries. There's no public comment this evening. No unfinished business and no new business this evening. Any comments from board members? 00:01:25:12 - 00:01:26:14 Speaker 3 I have none. 00:01:26:16 - 00:01:28:12 Speaker 1 No comments. Motion to adjourn. 00:01:28:14 - 00:01:29:13 Speaker 3 So moved. 00:01:29:15 - 00:01:55:16 Speaker 1 Meeting is adjourned at 601. Our next Board of Sanitation meeting will be held here on Monday, June 2nd, 2025. We will hold our Board of Public Works and Safety as soon as we recess. Thank you and good evening. Welcome to the Board of Public Works and Safety meeting for the city of Beach Grove. Today's date is May 19th, 2025. 00:01:55:18 - 00:01:58:04 Speaker 1 My name is James Kaufman, Mayor. I will defer to the clerk Treasurer. 00:01:58:08 - 00:02:03:02 Speaker 2 In Little Rock, I will introduce ourselves starting on my right then easily. Samantha Stratton, Clerk, Treasurer. 00:02:03:05 - 00:02:12:02 Speaker 1 Craig Wiley, City Attorney. Thank you. And for any board yet. Minutes from our last meeting dated May 5th, 2025. Any questions or comments? 00:02:12:05 - 00:02:13:03 Speaker 3 I had none. 00:02:13:05 - 00:02:19:12 Speaker 1 No questions or comments. Motion to approve the Board of Works meeting minutes from May 5th, 2025. 00:02:19:14 - 00:02:21:06 Speaker 3 I move that we approve the minutes. 00:02:21:10 - 00:02:33:18 Speaker 1 I second that motion. All those in favor say I was opposed. Motion carries approval claims. 00:02:33:20 - 00:02:46:02 Speaker 1 We have 20 pages of corporate claims dated May 19th, 2025, and the amount of $1,441,912.07. Any questions or comments? 00:02:46:05 - 00:02:47:12 Speaker 3 I didn't have any. 00:02:47:14 - 00:03:00:19 Speaker 1 No questions or comments. Motion to approve the corporate claims dated May 19, 2025, consisting of 20 pages in the amount of $1,441,912.07. 00:03:00:21 - 00:03:02:11 Speaker 3 I move that we approve the claims. 00:03:02:18 - 00:03:30:29 Speaker 1 I second that motion. All those in favor say I. Those opposed. Motion carries. There are no public comments, no unfinished business carried over from our previous meeting. New business. First we have United Consulting open bid process for the community crossing matching Grant Fund 2025. Sir. 00:03:31:01 - 00:04:15:03 Speaker 4 Good evening. Yes, this is bids for roadway reconstruction related to the 2025 community crossing matching grant program provided by end. This is a program where you will participate in 50% of the construction costs of roadway rehabilitation jobs. The streets that we have selected this year for improvement based on their existing conditions are Alton Street from Emerson Avenue to 13th Avenue, Detroit Street, from Beechwood Drive to 13th Avenue, Fourth Avenue from Bethel Avenue to Albany Street and Sixth Avenue from Bethel Avenue to Albany Street. 00:04:15:06 - 00:04:31:26 Speaker 4 We have secured funding for the community crossing process for about $490,000. Again, that's roughly 50% of what the estimated construction cost is. So now we will open the bids and see what comes in and see if it fits in our budget. 00:04:31:29 - 00:04:47:16 Speaker 1 Thank you. I appreciate United's help with this whole process. I also want to thank Brad Merriweather, DPW director for his help in securing these funds. He's been very successful with this, getting these grants each and every year. So we thank him for his hard work and dedication to making this happen. So. 00:04:47:22 - 00:05:05:05 Speaker 4 And perhaps the one last thing I should mention is that this is scheduled to be under construction next year in 2026. So this is we are requesting 20, $25 from INCAT. But according to the city's budget, we're using it. The progress will not be or the project will not be allowed to start until January 1st of next year at the earliest. 00:05:05:11 - 00:05:13:00 Speaker 1 Thank you for that. And defer to Ben Ray of six bids that were submitted to City Hall today. 00:05:13:03 - 00:06:39:15 Speaker 3 Two got six and we'll go in order here, starting with Howard Companies got a total bid amount for Howard companies at 870,000. 503 and $0.35 from Robertson Paving Inc. All very well sealed. 00:06:39:17 - 00:08:44:03 Speaker 3 A total bid amount of $926,000. 651. And no sense from Grady Brothers, Inc.. A total sum of $802,000. $738.48. Say that again. $802,738.48 from Midwest, paving a total bid amount of $588,569.69. That's from Midwest paving. 00:08:44:05 - 00:08:55:23 Speaker 1 Teams of 588569.6. That's what I think. Thank you. 00:08:55:25 - 00:10:26:05 Speaker 3 Yeah, feel free to check me on that under review. But that's what I. I believe I have from all Star paving Inc from All Star Paving Inc a sum of $918,587.80. 00:10:26:07 - 00:11:19:27 Speaker 3 And finally from Baumgartner and Company, a total bid amount of $844,744.80 from Bumgarner Asphalt. 00:11:20:00 - 00:11:32:22 Speaker 1 Very good. Thank you, Ben. So Ryan and team will take those bids, review them, make sure everything was submitted appropriately, and come back on June 2nd. 00:11:32:27 - 00:11:40:24 Speaker 4 Yep. Yes. We will review the numbers and double check everything and ensure that all the bid proposal requirements were met and come back with a recommendation. 00:11:40:26 - 00:11:48:29 Speaker 1 Perfect. We will see you on June 2nd. 00:11:49:02 - 00:11:55:05 Speaker 3 Okay. I made a mess of it, so. Yeah, but each of them are still on top. 00:11:55:05 - 00:12:15:04 Unknown Of their own. The. That one has another on board side of it. Okay. And he's part of the ring. 00:12:15:07 - 00:12:21:29 Speaker 3 That's a separate one to sell. Thank you. Thank you. 00:12:22:02 - 00:12:32:13 Speaker 1 Thanks, Brian. Thank you. All right. Up next, we have a feature of teams requesting leave of absence for Jason. 00:12:32:16 - 00:13:05:12 Speaker 6 Sir, Mayor and board the beach for AVM Department would like to ask for the works and safety for its approval to place Chase Salmon on a 40 hour leave certain June 3rd to June 13th. This request would satisfy the differential pay between this military salary and what he would be paid as an active employee. A copy of our policy Military pay steps are included. 00:13:05:14 - 00:13:22:12 Speaker 6 Couple of cases pay stubs for this year and could show you just exactly what he makes for military leave. This is consistent for what we have done in the past for our employees. Pretty good. 00:13:22:14 - 00:13:24:08 Speaker 1 Thank you for your questions. 00:13:24:10 - 00:13:29:02 Speaker 3 The No, it's just the ten days. 00:13:29:04 - 00:13:35:22 Speaker 6 Yes, correct. Yeah, I do include weekends on them. The latter those cover his work shifts. 00:13:35:23 - 00:13:37:08 Speaker 3 Yeah. Okay. 00:13:37:11 - 00:13:43:13 Speaker 1 Perfect motion to approve the leave of absence for EMS employee Jason. 00:13:43:15 - 00:13:45:28 Speaker 3 I move that we approve the leave of absence. 00:13:46:00 - 00:13:50:25 Speaker 1 I second all those in favor. Say I, i those opposed motion carries. Thank you, sir. 00:13:50:28 - 00:13:55:04 Speaker 6 Thank you. 00:13:55:06 - 00:14:03:27 Speaker 1 You're up next, we have Beech Grove PD. Megan Ferris, promotion to ADX coordinator. I'll defer to the Corp treasurer to read that into the record. 00:14:03:29 - 00:14:27:20 Speaker 2 Dearborn Megan Ferris has been promoted to the Open Index Coordinator position. Megan has done an excellent job and proven herself to be qualified over the past year to fill this position. Ms.. Fairs New pay will be $2,270.92 biweekly. This promotion will take place on May 12, 2025, pending board approval. This is in the 2025 budget. Respectfully, Chief Michael Morris. 00:14:27:23 - 00:14:29:21 Speaker 1 Thank you. Any questions? 00:14:29:23 - 00:14:31:01 Speaker 3 I have no questions. 00:14:31:04 - 00:14:38:13 Speaker 1 Motion to approve the promotion of Bistro Police Department employee Megan Ferris to our DAX coordinator. 00:14:38:15 - 00:14:40:11 Speaker 3 I move that we approve this promotion. 00:14:40:14 - 00:14:53:22 Speaker 1 I second all those in favor. Say I was opposed. Motion carries up. Up next, Bistro PD request to hire receptionist and assistant IDEX coordinator. I'll defer to the clerk further. 00:14:53:24 - 00:15:19:27 Speaker 2 To your board and requesting to hire Ms.. Stacy Pina for the open reception. Assistant ID explaining your position to open with the recent promotion of make affairs. Miss Peanut comes highly recommended and with extensive experience in finance and public relations. Ms.. Pinas starting biweekly salary will be 1007 or $42.08. Ms.. Pino will start pending board approval. This position is budgeted in the 2025 budget. 00:15:20:00 - 00:15:35:06 Speaker 1 Thank you. So this will take the place of Megan Ferris's current position. Motion to prove the Reception. Assistant Index Coordinator of Mistaken at the Beach Grove Police Department. 00:15:35:09 - 00:15:37:10 Speaker 3 I move that we approve this hiring. 00:15:37:13 - 00:15:48:27 Speaker 1 I second all those in favor say I I as opposed motion carries. Thank you. That is all the new business we have this evening. Comments from board members. 00:15:49:04 - 00:15:49:25 Speaker 3 I have none. 00:15:49:28 - 00:16:02:11 Speaker 1 No comments from board members. Motion to adjourn till moved. A second meeting is adjourned at 617. Our next board of Public Works. The safety meeting is scheduled for Monday, June 2nd, 2025. Thank you.